Wedding seating chart displays, escort cards, and place cards.
Organizing your guest list can be a daunting task, but we’ve got the template you need to stay organized!

This template is available here to download and can be open in Excel or Numbers. For our current clients, we require this template (or at least this format) for all names, table assignments and/or meal choices for escort cards, place cards, and seating chart boards or displays.

Questions? Let us know! You can also see 10 Day-of Wedding Day-of Stationery Items to Remember

We would love to help you with your day-of stationery with seating charts or escort card displays. Big and creative or classic and minimal, we’re here to to help you and would love to design and create your dream wedding stationery! Click here to start the process and reach out!

We talk a lot about weddings, but what about the second most important event of the weekend… the rehearsal dinner of course!
There are various ways to word your rehearsal dinner invitations. Here are some examples of rehearsal dinner invitation wording.

Let’s Rehearse!

Please join us for a
Rehearsal Dinner
celebrating the future
Mr. and Mrs. Last Name

04/01/XX at 6pm

Location, Address

Hosted by Mr. and Mrs. Last Name
Kindly reply by 1/1 to email@email.com

Practice Makes Perfect!

You’re invited to join us for a
Rehearsal Dinner
in honor of
Name + Name

04 | 01 | XX
at 6pm

Location | Address

Please RSVP by 1/1 to email@email.com

Rehearsal Dinner

Join us to celebrate
Name + Name

Friday, Month 1, 20XX
at 6pm

Location
Address

Lovingly hosted by Mr. and Mrs. Last Name
Please RSVP by 1/1 to email@email.com

The pleasure of your company
is requested at the
Rehearsal Dinner
honoring the union of
Name and Name

Friday, Month 1, 20XX
at 6pm

Location, Address

The favor of a response is requested
by 1/1 to email@email.com

On the eve of their wedding,
Name and Name
invite you to their
Rehearsal Dinner

Friday, Month 1, 20XX
at 6pm

Location
Address

Please reply to Name
by 1/1 to email@email.com

Mr. and Mrs. First Last
invite you to a
Rehearsal Dinner
honoring
Name and Name

Friday, Month 1, 20XX
at 6pm

Location
Address

Please RSVP by 1/1 to email@email.com

If you have any questions or need advice, please do not hesitate to ask us! Take a look at our portfolio gallery for more inspiration!

How to address a wedding invitation envelope?
How to address two doctors?
How do address a couple who is living together?
How to address a wedding invitation with a family?
How to address a wedding invitation with a guest?

…. Why are there so many wedding invitation envelope addressing rules?!

Well there’s no need to stress about envelope etiquette rules. Here is your complete guide to all your wedding invitation envelope etiquette questions!

If you have questions on etiquette, we’re always here to help. Please reach out hello@pinkchampagnedesigns.com if you need assistance.

Step 1

Order personalized thank you notes to match your wedding invitations or your brand.

It's so much fun to take the wedding brand we create for you beyond your invitations and day-of stationery.

We'll help you create fun, coordinating thank you notes to leave an impression on your guests one more time.

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Step 2

Purchase your postage and address your envelopes.

Ordering your stamps straight from USPS saves a trip to the post office and a wait in line. Our favorites for wedding-related mailing are these floral stamps.

We recommend adding envelopes to your thank-you note order with your return address already printed on them. We could even address them to your guests if you know exactly who you'll be mailing thank you notes to!

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Step 3

Always hand write your messages to keep it personal.

Add one specific detail about their gift, or their presence at your event. It adds a caring touch to the message and communicates your appreciation. Thank you notes don't have to be too long-winded to be affective!

Start right away and tackle them in small batches! This way, you're not rushing when you've procrastinated getting thank your notes written, or getting burnt out by writing too many at a time.

We hope this helps you write the perfect thank you card!!

Free Guest List Template for Guest Addressing

Collecting guest’s addresses and organizing them for your invitations can be tedious. Download this free template we created to make it easer!

Organization is the key to having fun during your wedding planning. We’ve created an organized a spreadsheet for you to download for free in either Excel and Pages. This spreadsheet actually has three sheets for you:

1. Examples with notes on advice based traditional etiquette rules for both single and double envelopes

2. Single envelope addressing template with additional columns to organize before and after your mail you invitations, including relation, phone number, email, and more

3. Double envelope addressing template with additional columns to organize before and after your mail you invitations, including relation, phone number, email, and more

*Unsure if you have single or double envelopes? A single envelope is when you have one envelope that keeps your full invitation suite inside. Double envelopes is when you not only have the main envelope that keeps your full inside suite inside (now called an inner envelope), but then another envelope outside that inner envelope (called an outer envelope). You can find a video of outer and inner envelopes on how to mail your wedding invitations here.

Check out more wedding resources on our blog!

Quick Tips on Wedding Invitation Wording Etiquette

Traditional wording etiquette changes over the years, but we’ve compiled the best advice from Emily Post, Martha Stewart, and our own lengthy experience with traditional weddings.

It’s important to note that traditional wedding invitation wording doesn’t necessarily mean you have to have a black tie or formal wedding. You can have traditional wording on your wedding invitations, while still having a more casual wedding or more modern overall invitation design. Mixing the traditional wedding invitation wording with a modern/contemporary/casual design is a great way to compromise with traditional parents’ views. (Trust us- we see this a lot!)

Hosting and Invitation Lines

• Parents names should include first, middle, and last name. Ex: Mr. and Mrs. John David Smith

• Never use abbreviations for names Ex: Mr. and Mrs. John D. Smith

• Spell out Doctor

• All names should be capitalized

• No punctuation is needed at the top of the invitation for traditional wording

• “…honor of your presence…” is used for a house of worship

• “…pleasure of your company…” is used for a non-house of worship

• Both “honor” (American) and “honour” (British) versions are correct and considered etiquette

(for more information on hosting line, we invite you to visit our blog on Invitation Wording Based on Who is Hosting)

Names

• If bride’s last name is listed above with her parents, only her first and middle name is written Ex: Sarah Elizabeth

• If the bride’s last name differs than her parents, then her last name is included Ex: Sarah Elizabeth Smith

• The groom’s full name is written out Ex: Kyle Matthew Moore

• The groom’s title is optional Ex: Mr. Kyle Matthew Moore

Date/Year/time

• The date is written out without any numbers Ex: Saturday, the twenty-fifth of November

• The year is optional

• If the year is included, the year is written out

• The time is written to indicate time of day Ex: at four in the afternoon

• “O’clock” is optional

Location/reception

• Ceremony venue name is written out in full

• Ceremony city and state are written out without any abbreviations

• Ceremony address may be included if the ceremony is at a private residence or obscure location unknown to Google. If so, no zip code is needed

• If ceremony and reception are at the same location, a reception line is added to the bottom of the card
  Ex: And afterward at the reception
  Reception to follow
  Reception immediately following
  Dinner and dancing to follow
  Cocktails, dinner and dancing to follow

• If ceremony and reception are at different locations, a reception card is added to the suite with reception information including time and location. Nowadays, it is still considered a traditional invitation suite if the reception location and time are written at the end of the ceremony card.

Bonus Tips

• The fist letter of each line is capitalized. The only exception is “at" on the time line

We hope this helps you put together the perfect wedding invitation wording! Don’t hesitate to contact us if you need help!

Wording Samples for Traditional vs. Modern Weddings

Wording an invitation can be a daunting task, but we’re here to make it easy! Traditional and more modern wedding invitation wording can be both for a formal wedding or casual wedding.

If you’re trying to stick with true traditional wedding invitation wording, the top sample wording for traditional weddings is the way to go. For more traditional etiquette advice, we invite you to visit our blog post all about traditional wording etiquette.

For modern weddings, we can get as creative as we want to! Below are some of our more popular wording choices.

Traditional Weddings

if married in a house of worship:

Mr. and Mrs. John David Smith
request the hono(u)r of your presence
at the marriage of their daughter

Sarah Elizabeth
to
Kyle Matthew Moore

The hono(u)r of your presence
is requested at the marriage of

Sarah Elizabeth Smith
and
Kyle Matthew Moore

if married not in a house of worship:

Mr. and Mrs. John David Smith
request the pleasure of your company
at the marriage of their daughter

Sarah Elizabeth
to
Kyle Matthew Moore

The pleasure of your company is requested
at the marriage of

Sarah Elizabeth Smith
and
Kyle Matthew Moore

other traditional examples

Together with their families/parents

Sarah Elizabeth Smith
and
Kyle Matthew Moore

invite you to celebrate their marriage

Together with their families

Sarah Elizabeth Smith
and
Kyle Matthew Moore

invite you to share in their joy
as they exchange marriage vows

 Mr. and Mrs. John David Smith
invites you to celebrate
the union of their daughter

Sarah Elizabeth Smith
to
Kyle Matthew Moore

  Mr. and Mrs. John David Smith
invite you to share in their joy
at the wedding of their daughter

Sarah Elizabeth Smith
to
Kyle Matthew Moore

You are cordially invited
to celebrate the marriage of

Sarah Elizabeth Smith
and
Kyle Matthew Moore

modern Weddings

if parents names are mentioned

With love and excitement
Mr. and Mrs. John David Smith
request the hono(u)r of your presence
at the marriage of their daughter

Sarah Elizabeth
to
Kyle Matthew Moore

Mr. and Mrs. John David Smith
joyfully invites you to celebrate the marriage of

Sarah Elizabeth
to
Kyle Matthew Moore

Mr. and Mrs. John David Smith
would love for you to join them
as their daughter

Sarah Elizabeth
marries
Kyle Matthew Moore

It's with great pleasure that
Mr. and Mrs. John David Smith
invite you to celebrate the marriage of their daughter

Sarah Elizabeth
to
Kyle Matthew Moore

if parents names are not mentioned

Sarah Smith
and
Kyle Moore

invite you to their wedding

Because you have shared in their lives
by your friendship and love,
you are invited to celebrate the marriage of

Sarah Smith
and Kyle Moore

as they exchange marriage vows
and begin their new life together

Sarah Smith
and Kyle Moore

Together with our parents
we invite you to share our joy
as we celebrate our marriage

Sarah Smith
and Kyle Moore

are getting married
so join us to celebrate!

Sarah and Kyle
are getting married!

Join us for the wedding of

Sarah Smith
and Kyle Moore

What is Wedding Day-Of Stationery?

Day-of stationery varies from wedding to wedding depending on the size, style, and traditions. Below is a complete list of our recommended day-of stationery items!

1. Programs

   Program style varies depending on the ceremony. Whether it’s traditional catholic wedding or a short and sweet ceremony, programs are always helpful for guests to follow along. For a quick guide to wedding program wording, check out this blog post here.

2. Menus

Menus can be placed at each guest’s place setting, one for every table, or set beside the food stations if you are doing a buffet. Regardless of style, menus get guests excited to dine and are helpful if there are any allergens they should be cautious of eating.

3. Escort Cards or Seating Chart

Escort cards are intended to assign guests to tables. These little cards can be displayed a variety of ways, but no matter how they are displayed, the intention is the same: for your guests to find their name and take to their assigned table. In lieu of escort cards, you can do a seating chart sign. A seating chart sign displays each guest name, so they simply look at the seating chart to find their name and table assignment instead of picking up a physical card.

5. Table Numbers

Now how will guests find their table? Table numbers! These table numbers will be displayed at each table and can be printed in a frame, displayed on a table stand, or even more extravagant with laser cut, engraved, or cut out design.

4. Place Cards

If you want guests to be assigned a seat at each table, then place cards will be needed. Once your guests find out which table they are assigned to using the escort cards or seating chart, then a place card will be at their place setting telling your guests which chair to sit. Sometimes couples just want place cards at their head table and open seating at the other tables. This is very common and usually preferred.

6. Signage

There are a lot of different kinds of signage for a wedding. Here are our most common requests:

• Bar Signs. Bar signs are a fun addition to the cocktail hour and reception bars! We usually create them highlighting your signature cocktails and we can even add cocktail illustrations or pet portraits.

• Welcome Signs. A large welcome sign can be displayed upon the entrance to your wedding venue, welcoming guests to your ceremony and/or reception.

• Guest Book Sign. Sometimes your guest book gets overlooked if there’s not an obvious sign displayed for guests to notice. If you want your guests to sign it, then a small table top sign is recommended. Don’t forget a pen!

• Cards and Gifts Sign. Organization is one of the keys to a streamlined wedding and this includes informing guests where to place their cards and gifts at the reception. It’s easier for you to find at the end of the evening if they are all in one place, too.

• Hashtag Sign. You came up with such a cute hashtag, so be sure to share it with your guests! You’ll also want to be sure guests see your hashtag so it actually gets used so you can then see all the fun photos of your wedding at the end of the night.

• Directional Signs. If you have a wedding at a larger venue and your ceremony or reception location is a little further from the parking lot or venue entrance, then directional signs are may be a good idea. These can be simple with arrows to just to help your gusts not get lost (and be on time)!

7. Cocktail Napkins

These are such a fun addition to your bar. Use them for your passed appetizers and bar during cocktail hour and at the reception bar. They can be printed with your hashtag, monogram, or even custom sketch of your pet! Guests love these fun details!

8. Koozies

Giving a favor to your guests that is practical and affordable is a big deal in wedding planning. Koozies are perfect! Guests can not only use them during the reception, but take home and use again and again. They’re always a hit!

9. Welcome Notes

When guests check into the hotels that you have arranged for their stay, a nice welcome note when they arrive is very helpful. This welcome note can not only include a little welcome note from you as a couple, but include important information such as shuttle pick-up times, a map of the city, local attractions, and weekend schedule of events.

10. Favor Tags

If you are doing wedding favors, little tags help guests know to pick up favors at the reception and inform guests that what you are providing are in fact gifts to them. Favors can be in welcome bags at the hotels or at the end of the evening when guests leave the reception.

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Questions? Email us! We would love to guide you through your wedding day-of stationery needs.

Free Cinco De Mayo Download

I don’t know about you, but here in Texas, Cinco de Mayo is a big deal! So grab the tequila, Dos Equis, and limes and celebrate! Feel free to download this free image below to decorate and share!